In a distant environment, it is difficult to keep everyone on the same page. Board members who are accustomed to face-to–face meetings may discover it hard to make connections with colleagues and become active participants. There are best practices for running successful virtual meetings.

Ensure that the meeting technology is safe and easy to use. A clear and energizing agenda can keep meetings productive. It is important to include board members in making the agenda and give it out in advance. This can be accomplished by using a portal for boards that allows attendees to add points, look over information and take part in the meeting ahead of time.

It’s essential that the chair gets everyone back on track when a discussion is off topic. It’s also helpful for the chair to summon participants who haven’t spoken to ensure that discussions are balanced and not dominated by a few prominent voices. The use of transition slides in conjunction with the consent agenda along with action items and financial statements can be a useful instrument to help facilitate discussions.

Breaks can be included in meetings to increase participation and engagement, particularly if the breaks include activities that build trust like small group discussions and peer mentoring sessions. It is also important to offer feedback opportunities, whether it is in the form of anonymous surveys or discussion after the meeting. These are a great way to help board members adapt to the virtual format. For your remote board to run smoothly, you’ll also need detailed minutes that record the discussions and decisions made during the meeting.

https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/